Employment Opportunity - Deputy Corporate Officer/Executive Assistant
Nestled on the banks of the world-renowned Bulkley and Telkwa Rivers, this picturesque, historical village borders Tyhee Lake Provincial Park. Surrounded by snow-capped mountain ranges and a myriad of lakes and streams, Telkwa's spectacular natural setting offers extensive year-round outdoor adventure and recreational opportunities.
Overview: Reporting to the Chief Administrative Officer (CAO), the Deputy Corporate Officer/Executive Assistant (DCO/EA) provides administrative support to the CAO, Senior Management, and Council. The DCO/EA is a professional level administrative position entailing a variety of responsibilities, executed within tight deadlines and often involving confidential information. Duties include assisting with the management of all functions related to the statutory duties and responsibilities of the position of Corporate Officer (CO). The DCO/EA will play a key role in preparation of agendas, minutes, reports, bylaws, policies, and statutory notices as well as requests under the Freedom of Information and Protection of Privacy Act (FOIPPA). You will act as Corporate Officer (CO) in the CO’s absence and will serve as Deputy Chief Election Officer. Advanced professional verbal and written communication skills are essential. In this role, you will provide administrative assistance to all departments and provide front counter support when necessary. The DCO/EA is responsible for overseeing the day-to-day work flow of the administrative team. Tact and diplomacy are required in the exchange of routine and non-routine information with Village employees and the general public. At least 30% (550 hours) of time will be spent on grant research, grant writing, assisting with grant reporting and support.
Required Education and Experience:
Post-secondary education, completion (or in progress) of a Local Government Management Association (LGMA) certification, and/or as Certified Municipal Clerk;
At least five (5) years of recent, related administrative experience supporting senior management;
At least three (3) years’ experience in a small Canadian municipality as a Deputy Corporate Officer, Executive Assistant, manager or equivalent;
A combination of education and experience may be considered;
High proficiency in working with office software applications, such as: Word, Excel, Publisher, MAIS, CivicWeb, iCompass, Zoom, Teams, etc.
Salary Range:
$28.04 - $31.40 per hour
DCO - EA - Job Descript 2023
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Please submit a resume and cover letter, including three relevant references, to the attention of Debbie Joujan, Chief Administrative Officer: by e-mail, to debbiejoujan@telkwa.ca; by facsimile, to (250) 846-9572; or by mail, to Box 220, Telkwa, BC, V0J 2X0. The closing date is Friday, December 15, 2023 at 4:00 pm.
